Before we get into the actual how-to’s of getting your new card, here are the four things you’ll need to successfully change your Alien Registration Card:
1. Resident Card Application Form
2. Your Old Alien Registration Card (ARC)
3. Your Passport
4. A 4cm x 3cm Passport Photo
Step 1: Get Your Resident Card Application Form
I’m sure that each Immigration Bureau has a different setup, but there should be an information desk, of some sort, near the main entrance. At the Tokyo Immigration Bureau on the first floor, you’ll see it directly in front of you as a you walk in. Go to the desk and you should see the forms in plain view. If not, you may have to ask on of the clerks for the form.
In Japanese, the word Residence Card Application looks like this:
在留カード交付申請書 (KANJI & KATAKANA)
ざいりゅうカードこうふしんせいしょ (HIRAGANA & KATAKANA)
So you can ask the clerk :
“Zai ryuu ka-do kohu shinseisho wo onegaishimsu.” or
“Zai ryuu ka-do shinseisho wo kudasai.”
This means, “A Residence Card Application please.”
If that’s hard for your to remember (It is a mouthful of Japanese),
Take out your old Alien Registration Card and say, using your best gesture for changing something:
“Sono ka-do wo chenji wo shitai.” Which means I would like to change this card. That should be good enough to at least get you the application form. If talking fails. If you can’t speak Japanese just yet, don’t sweat it. Copy and paste the kanji characters above into your cell phone/smart phone or jot down the hiragana on a piece of paper and just show it to the clerk.
Step 2: Fill Out the Residence Card Application and Affix Your Photo
Hopefully you got all of the things you needed before heading to Immigration Bureau. However, for those of you who didn’t, and you’re going to the bureau in Shinigawa, you’re in luck! I personally walked in with nothing but my passport and my old Alien Registration Card and I came out of the bureau with a brand new residence card.
At the Shinigawa Bureau (and I’m guessing most others as well), there are several instant passport photo booths you can use to take pictures cheaply and easily. It cost me just 700円 for a sheet of passport photos. The Shinigawa Bureau even has this snazzy little cropping device to cut your pictures to the exact 4cm x 3cm size requirement with the push of a lever. They even have scissors and glue you can use free of charge.
After filling out the short application form, glue your photo to the picture box in the upper right box on the form.
Step 3: Take Your Application to the Next Station for Processing
After all is filled out you’ll take your application to the next counter for processing. I can’t remember the exact booth I went to upstairs. I want to say it was counter number two, but don’t quote me on that. There will be signs in English that will direct you to the proper counter. If in doubt ask the clerk at the information desk. You can just walk over with your filled out form, look confused and say “Dou suru?” and he’ll tell you which booth number to go to. You’ll give the next clerk your application along with your passport and previous Alien Registration Card.
Step 4: Get Your Number & Wait
Once the processing clerk has your application you’ll get a number in exchange. Take your number and get comfortable (especially if you’re there during peak late morning/early afternoon hours).
This can potentially be the hardest part of the entire process. I had to wait for a couple of hours to get my card because I went during a peak time. Please keep in mind that if you get there early and you’re one of the first ones in, you can get out fairly quickly. The early bird catches the card…er…worm.
STEP 5: Get Your New Residence Card
If all went well, your number will show up on the screen, you’ll go to the counter and get your brand new, residence card. CONGRATULATIONS!
If you have questions about the process, please feel free to leave them in the comments section below. I will do my best to answer any questions you might have and if I don’t know the answer, I will do whatever research I can.
Thanks for reading,